Document Centre Associate
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Requirements
• A high level of diligence, with a process-first approach to tasks and an ability to follow clear procedures and processes to perform services to a high standard and meet key deadlines. • Strong organisation and problem-solving skills with a sharp eye for detail. • A team-first attitude with a willingness to adapt and support colleagues as needed. • Previous experience in a mail room, scanning, or document management role is a plus but not essential. • Comfortable working in a physical office environment and performing hands-on tasks.
Responsibilities
• You will be entrusted with managing the flow of sensitive information, upholding the highest standards of security and efficiency for our legal practice: • Secure Intake & Processing: Lead the opening, reviewing, and processing of all incoming mail and parcels delivered to our central London headquarters. • Digital Transformation: Carefully scan all physical documents and contents into our internal software system, driving the digitisation of our legal practice. • System Organisation: Implement a process-first approach to file organisation, ensuring documents are ready for instant retrieval. • Operational Excellence: Assist with essential mailroom duties, including coordinating courier deliveries and managing secure document destruction, maintaining a high-security environment. • Direct Legal Support: Work closely with our Lawyer Support team, providing assistance as required. • Project Assistance: Provide occasional support for small-scale printing, posting, and copying tasks, directly contributing to live legal matters. • Championing Security: Act as a guardian of sensitive client data, ensuring all documents are handled with the highest level of care, security, and confidentiality at all times.
Benefits
• Location: London - 5 days on site • 💰 Meaningful early-stage equity at one of Europe’s fastest growing startups • ✈️ 33 days’ annual leave (25 + bank holidays) plus your birthday off • 💰 Pension contribution via Nest • 💷 20% off legal fees through Lawhive • 💻 Top-spec Macbook • ⛳️ Regular team building activities and socials! • DIVERSITY AT LAWHIVE • At Lawhive we know that diversity of thought is critical to delivering outlier outcomes. As such, we’re always working hard to ensure we build a diverse, inclusive team. We’re not yet where we want to be but as we scale we’ll only ever increase the focus we apply to this.